Legal notice

Legal notice template for Billify. Fields marked "to be completed" must be replaced with your exact details (company name, registration number, contact information, etc.). This document does not constitute legal advice; please have it reviewed by a qualified professional if necessary.

1. Website publisher

Website name: Billify
URL: https://www.your-domain.com
Publisher: to be completed
Legal form: to be completed
Share capital: to be completed
Registered office: to be completed
Registration number: to be completed – to be completed
VAT number (intra-EU): to be completed
Contact: contact@exemple.com
Phone: to be completed

Publication director

Publication director: to be completed
Editorial manager: to be completed

2. Hosting provider

The Billify website is hosted by:

Host: to be completed
Address: to be completed
Website: www.hebergeur-exemple.com
Phone: to be completed

3. Purpose of the Billify website

The purpose of this website is to present and provide the Billify service, a SaaS OCR and AI-assisted analysis solution that extracts and structures data from professional documents (invoices, expense receipts, accounting documents, etc.), and to manage user accounts, credits, subscriptions and associated billing.

4. Intellectual property

All elements composing the Billify website (texts, images, graphics, logo, icons, interfaces, architecture, codebase and technical infrastructure) are, unless otherwise stated, the exclusive property of the publisher or its partners.

Any reproduction, representation, modification, publication or adaptation of all or part of the website's elements, by any means or process whatsoever, is prohibited without the prior written authorisation of the publisher.

Any unauthorised use of the website or any of the elements it contains may be considered as an act of infringement and prosecuted in accordance with the applicable provisions of intellectual property law.

5. Access to the website

The website is accessible 24 hours a day, 7 days a week, except in cases of force majeure, technical difficulties, failures or maintenance operations necessary for the proper functioning of the service.

The publisher cannot be held liable for any unavailability of the website, service interruption or malfunction, regardless of the cause, nor for any consequences arising therefrom for the user or any third party.

6. Liability

The publisher endeavours to provide information on the website that is as accurate and up to date as possible. However, it cannot guarantee the accuracy, completeness or currency of the information made available.

Consequently, the user acknowledges that they use this information under their sole responsibility. The publisher cannot be held liable for direct or indirect, material or immaterial damages resulting from the use of the website or the inability to access it.

The user remains solely responsible for the documents they upload to the service (invoices, expense receipts, etc.) and for the data extracted from them. It is the user's responsibility to verify the accuracy of the results generated by Billify before any accounting, tax or legal use.

Reporting unlawful content

Any user may report to the publisher the presence on the website or in the service of manifestly unlawful content by writing to: contact@exemple.com. The publisher reserves the right to remove without notice any content that contravenes applicable laws and regulations or these legal notices.

7. Hyperlinks

The website may contain links to other websites or resources available on the Internet. These links are provided for information purposes only. The publisher has no control over these external resources and cannot be held liable for their content, availability or any damage that may result from consulting them.

The creation of hyperlinks to any page or document on the Billify website is permitted, provided that this does not prejudice the publisher's interests and that it ensures the user can identify the origin and authorship of the document.

8. Personal data

In the context of operating the website and providing the Billify service (account creation, subscription and credit management, document processing, customer support, etc.), the publisher processes personal data concerning users and, where applicable, individuals appearing in the processed documents.

Such processing is carried out in accordance with the General Data Protection Regulation (GDPR) and the applicable national data protection legislation.

For more information on the data collected, the purposes of processing, the legal bases, retention periods, recipients, sub-processors (hosting provider, analytics tools, etc.), as well as your rights (access, rectification, objection, erasure, restriction, portability), please refer to our Privacy policy.

You may exercise your rights by writing to: contact@exemple.com or to the publisher's postal address indicated in section 1.

9. Cookies and other trackers

The Billify website may use cookies or similar technologies in order to:

• ensure the technical operation and security of the website (so-called "essential" cookies);
• measure audience and performance (traffic statistics);
• improve the user experience and quality of the service.

On your first visit, an information banner allows you to accept or decline non-essential cookies, in accordance with applicable regulations. You may modify your preferences at any time through your browser settings or by following the instructions on the dedicated page.

To find out more, please visit the Cookie management page.

10. Terms of use and sale

The use of the Billify service (account creation, credit purchase, document processing, etc.) is governed by general terms of use and, where applicable, general terms of sale.

These terms cover in particular:

• the conditions of access to the service and the technical requirements;
• subscription plans and how credits work;
• the rules of use of the service (prohibited content, prohibited conduct, etc.);
• billing and payment terms;
• the limitations of liability specific to the Billify service.

The applicable terms can be consulted at any time at the following address: Terms of use and, where applicable, via the General terms of sale.

11. Governing law and jurisdiction

These legal notices are governed by French law. In the event of a dispute relating to their interpretation, validity or performance, and in the absence of an amicable resolution, the courts of to be completed shall have sole jurisdiction, subject to any mandatory rules of public policy jurisdiction.

Where the user is a consumer within the meaning of applicable consumer law, they also have the option of resorting free of charge to a consumer mediator with a view to the amicable resolution of the dispute, under the conditions provided for by the applicable regulations. Information relating to the competent mediator will be communicated upon request or in the general terms of sale.

12. Updates to the legal notice

The publisher reserves the right to modify and update these legal notices at any time, in particular to take into account any legal, case-law, technical or organisational developments.